About
PaintOps is business management software built only for painting contractors. It replaces the notepads, spreadsheets, and generic apps most painters juggle with one system that covers the whole job, from the first phone call to the final payment.
Estimating comes first, because that is where painting jobs are won or lost. Build a quote from the surfaces you actually paint, including walls, ceilings, trim, doors, siding, fascia, and decks, and set coats, sheen, and color on every line. The app works out paint quantities from surface area and coverage, so you are not guessing at gallons in a driveway. Enter the margin you want and it back-solves the price for you. Send good, better, and best options with e-signature so clients can accept on the spot instead of thinking it over for a week.
The calendar handles the way painting actually runs. Switch between day, week, and month views, drag jobs around when weather or a client pushes the date, and stretch a repaint across several days without creating duplicate entries. Assign crews or subcontractors, confirm dates with clients automatically, and let painters clock in and out on their phones so hours feed straight into labor costs.
Getting paid is where small shops lose money. One click turns an accepted estimate into an invoice. Take a deposit before the first drop cloth comes out, bill progress payments on longer jobs, and collect the balance by card or bank transfer once the walls are dry. Reminders go out by email and text on their own, so you are not the one chasing a check.
Behind all of it sits a simple CRM and job costing. Leads arrive through a quote request widget on your website or Google Business Profile and move along a pipeline from lead to estimate to won and scheduled. Review requests go out after the work, and lead source tracking shows which ones are worth paying for. Job costing tracks materials, labor, and subcontractors, then shows the margin you quoted against the margin you earned. The dashboard follows revenue, cost, and margin over time, and you can export to QuickBooks Online or hand your accountant a CSV.
PaintOps sits between two kinds of software. Painting estimators quote well but stop at the quote. Large field service platforms run operations but use generic line items that were never meant for paint, and they price for companies far bigger than yours. PaintOps gives you both at a small crew price.
It suits solo painters, owner-operators who quote on site, and crews of up to ten. There is nothing to install. Sign up in a browser, enter your rates once, and most painters send a first estimate in under ten minutes. The mobile app handles the field and the dashboard handles the office.
None of this asks you to change how you work. You still quote in the driveway and run the same crew. PaintOps carries the paperwork, keeps the numbers honest, and gives back the evenings you spent on invoices.