About
SmileCare is a cloud-based dental practice management platform that brings scheduling, patient records, treatment planning, billing, inventory and reporting into a single browser-based system. It is built for independent and multi-doctor practices, from solo dentists to multi-location groups, that want to streamline operations without the complexity of legacy enterprise software.
Front-desk teams get calendar, queue and waiting-list views, recurring and follow-up appointments, and automated SMS and email reminders to help reduce no-shows. Clinicians get complete patient records covering medical and dental history, allergies, medications, insurance and clinical notes, along with treatment plans that track procedures, progress notes and estimated versus actual costs, plus digital prescriptions with e-signature.
On the business side, SmileCare handles invoicing with line items, discounts and tax, multiple payment methods, insurance tracking, outstanding balances and printable receipts. Automated recall campaigns help bring back patients who are due for a visit or have pending treatment. Inventory management includes low-stock alerts, expiry tracking and supplier records, and lab work tracking follows cases sent to external labs with overdue alerts. Six report types (patients, appointments, revenue, profit and loss, inventory and doctor performance) export to PDF.
Role-based access control with five roles across 17 modules and a full audit trail help clinics control who can see and change what. SmileCare uses HIPAA-aware security practices, with data encrypted in transit and at rest, and stores each clinic’s data in its own Supabase instance, so the practice keeps control of its data and can export it in CSV and PDF at any time.
Every plan starts with a 30-day free trial with no credit card required, and the SmileCare team provides free onboarding and data migration from spreadsheets, paper records, Dentrix, Open Dental and other systems. Most clinics are live in 2–5 days. SmileCare runs in any modern browser on desktop, tablet or phone, so there is nothing to install.