Check out Wedding Planning Assistant →
Guest list in Google Sheets. Seating chart in Canva. Budget in another spreadsheet. RSVP forms on some random site. Wedding website somewhere else. Five tools, five logins, probably three subscriptions.
Wedding Planning Assistant is all of that in one place. Guest list, seating charts, budget, website, timeline, printable place cards. Free tier actually works. Premium is $29. Once.
Tens of thousands of couples use it. And I get why.
Key Features
Guest List. Organize by side (bride/groom), track RSVPs, dietary needs, preferences. Import from CSV or Excel. AI figures out which columns are names, emails, etc. Export to PDF and Excel.
Wedding Website. Widgets for event details, your story, accommodation, dress code, RSVP form, countdown, photos. Each guest gets a unique RSVP link that pre-fills their info. Custom domains, password protection, separate sites for rehearsal dinner. QR codes for print.
Seating Charts. Best feature by far. Drag-and-drop editor. Tables, chairs, dance floor, stage. Links to your guest list. Exports to A1-size PDFs ready for the printer.
Budget. Set a number, add items, see what's left. Drag to reorder.
Day-of Timeline. Default schedule, tweak as needed. Icons, durations, notes for each event.
Printables. Table cards, place cards, table numbers, menus. Names pull from guest list. Multiple templates.
Collaboration. Invite partner, parents, planner. No accounts needed. Everyone edits, syncs live. You pick who can edit vs. view only.
Getting Started
No signup. Visit site, make a project, add guests. Saves in your browser. Create account later for cloud sync if you want.
Clean interface. Sidebar lists all tools. Hide what you don't need. 33 languages supported.
Checklist has 100+ tasks pre-loaded. Organized by timeline: September, October, one month out, one week out, day-of.
Who Is This For
People who want one tool instead of five. No subscriptions.
- Budget-conscious couples - real tools, $0
- DIY planners - everything you need
- People sick of subscriptions - $29 once (if you need premium)
Wedding pros can list in the vendor directory ($19/month) or white-label the whole thing ($120/month).
Not for you if you need a mobile app. Web-only, built for desktop.
Pricing
Free tier is no joke:
Free
- Guest list, RSVPs, checklist, budget, timeline
- Wedding website with RSVP forms
- Seating chart editor
- 30 photos
- All 33 languages
Premium: $29 one-time (per project)
- Unlimited exports
- High-res seating charts
- Custom domain, password, multiple sites
- 1,000 photos
After two premium purchases, future ones are $9 each. They also offer free premium for people who can't afford it.
For Pros:
- Vendor Directory Listing: $19/month (30-day trial)
- White-Label: $120/month (14-day trial)
Keep in Mind
Premium is per-project, not per-account. Ten weddings means ten upgrades. Pros with directory memberships get some premium features at no additional cost.
No mobile apps yet. Job postings mention iOS and VisionOS, so likely coming. For now, use a computer.
What's Next
AI stuff in progress. Guest list imports already use AI to detect fields. Chat assistant coming too. Job postings show AI/LLM engineers and iOS/VisionOS devs. Mobile and smarter AI seem to be the focus.
Final Verdict
Rating: 4.7/5
Wedding Planning Assistant does what it says. All your wedding stuff in one place. Free tier that works. $29 premium, pay once.
The seating chart tools alone are worth checking out. The website builder handles everything most couples need. Collaboration without forcing signups makes life easier for everyone involved.
Downsides: no mobile apps and premium is per-project. Neither should stop you.
If you're planning a wedding, this is the answer.